Cash Management Permissions
Cash management user settings and permissions can be set or updated by NetTeller customers, via Host or NetTeller Back Office. The following is a list detailing where to find, and how to use, these settings.
User Settings
Permissions that can be controlled for individual users.
Host and NetTeller
The following permissions can be changed via both Host and NetTeller.
Username
The cash management user’s name.
User Held
Enabling this permission will render the user unable to log into NetTeller.
Password/PIN
The cash management user’s password.
Email Address
The cash management user’s email address. This can differ from the NetTeller ID email address. The email address can only be modified by full administrators.
Text Message Address/Mobile Phone Number
The cash management user’s phone number that text alerts will be sent to, if applicable.
Administration
The level of authority held by the cash management user. The following options are available:
- No
- Prevents the user from being able to change NetTeller settings and create or edit cash users.
- Yes
- Allows the user to create and edit cash users, change the company email address and account nicknames, and register the company for Mobile Banking and Electronic Statements Interactive (ESI).
- Partial
- Allows the user to change the company email address, account pseudo names, and register the company for Mobile Banking. The user can not create or edit cash users or enroll the company in ESI.
- View
- Allows the user to view existing cash user settings. In addition, they are able to change cash user names, NetTeller ID names, and NetTeller PINs. The user can not create or edit cash users, nor can they change other NetTeller settings.
Statement Inquiry1
Enabling this permission allows the inquiry of statements and statement activity.
Stop Additions1
Enabling this permission allows additions to stop payment requests. Stop payments are stored in the Silverlake file DDSTOP
.
If Stop Additions is enabled, Stop Inquiry will be enabled. If you are able to add a new stop payment, you will always be able to view existing stop payments.
Stop Inquiry1
Enabling this permission allows inquiry of defined stop payments.
Transaction Inquiry1
Enabling this permission allows inquiry of transactions posted to the account. If an account does not have this permission enabled, the user will be unable to see that account. Users with this permission enabled will also be able to view transfers for the account.
ES Enrollment/View Electronic Documents
Enabling this permission allows enrollment for electronic delivery through NetTeller. This works with the ES product and was sunset 12/31/18.
Current Day Balance/Activity1
Banno does not support this permission. If a user is able to view an account via the Transaction Inquiry permission, that user can view balances.
Prior Day Balance/Activity1
Banno does not support this permission. If a user is able to view an account via the Transaction Inquiry permission, that user can view balances.
Transaction Activity1
Enabling this permission allows inquiry for a range of transactions.
PassPort Card Status
This permission does not affect Banno apps at this time.
View Rates
This permission does not affect Banno apps at this time.
Bill Pay
This permission does not affect Banno apps at this time.
CM Reports
Selecting report entitlements will enable the corresponding Reporting submenus. These include:
- Activity
- The user can create a report containing Account(s), Date Range or Specific Date, Transaction Types, Amounts, and Check Numbers. This report can be saved for future use.
- Summary
- The user can create a report of summary information by Account(s) and Dates. This report can be saved for future use.
- Saved
- The list of reports defined and saved by the user.
- EDI
- The user can create an EDI report by Account(s), Dates, Summary/Detail/NACHA info, Amounts, and Types (Debit/Credit). This report can be saved for future use.
- Positive Pay Terms
- The user can create a report of Positive Pay Check items by Account(s), Dates, Status, Exception Reason, Amounts, and Check Numbers. This report can be saved for future use.
- Positive Pay ACH Items
- The user can create a report of Positive Pay ACH items by Account, Dates, Status, and Amounts. This report can be saved for future use.
- Positive Pay Items Maintenance
- The user can create a report of Positive Pay Check items that have been added, deleted, etc. This report can include data for Account(s), Dates, Activity Type, User and Check Numbers. This report can be saved for future use.
NetTeller Only
The following permissions can be changed via NetTeller only.
SSO ID
Allows cash users to define a Single Sign-On ID that replaces the NetTeller ID and Cash User ID and combines them into one sign-on.
SSO Password
The Single Sign-On password for the user’s Single Sign-on ID. This will replace the NetTeller ID and Cash User ID when logging into NetTeller.
Host Only
The following permissions can be changed via Host only.
Allow view of
Enabling account types will make them accessible in NetTeller. These include:
- Club
- Demand Deposit
- IRA
- Loan
- Non-JHA
- ODPs (CIF 20/20 Only)
- Safe Deposit Box
- Savings
- Time Deposit
ACH Permissions
ACH Controls work as documented but only affect the Cash Management SSO, except where noted otherwise.
Host and NetTeller
The following permissions can be changed via both Host and NetTeller.
ACH Limit2
The maximum amount/limit that the cash user can initiate per day. Totals are stored in Silverlake file HBATOT
.
Work with ACH2
Enabling this permission allows cash users to create and modify ACH batches.
Display ACH2
Enabling this permission allows ACH transactions/batches to be displayed.
Initiate ACH
Enabling this permission allows the initiation of ACH transactions/batches. Enabling this permission also allows users to approve ACH transfers within Banno apps.
Upload ACH2
Enabling this permission allows ACH transactions to be uploaded/initiated.
Full ACH Control2
Selecting this permission allows a cash user to take multiple actions within a batch without requiring action from a second cash user. If this check box is deselected, dual control is enabled. This means that the cash user cannot take multiple actions within a batch without receiving assistance from a second cash user.
NetTeller Only
The following permissions can be changed via NetTeller only.
Allow Quick Delete2
Enabling this permission allows you to select or clear multiple/all batches in NetTeller to delete or initiate at one time.
When enabled, the following appears in NetTeller > Cash Manager > ACH > ACH
:
- Check boxes next to the batches
- Select All/Unselect All
- Delete Selected
Quick Edit ACH Only2
Enabling this permission will give cash users access to only the basic edit capabilities within a batch. Edit will not display in the dropdown of options, but Quick Edit will. The user can edit the amount, debit/credit code, Held/Prenote codes and Addenda information within the batch.
The user can have access to Quick Edit or Work with ACH, but not both.
Import Record2
Selecting this permission allows cash users to upload a fixed-position, CSV, or tab-delimited file into a batch. The file can only contain transaction items.
The import feature allows more flexibility when uploading ACH batches by using a combination of upload and manual entry. The batch header information is manually entered and the transactions are imported from a CSV, fixed position, and tab-delimited file. These files contain transactions but no header or trailer information.
There are several settings in Back Office that interact with this permission:
- Use ACH Import File Validation
- Setting to “Yes” will enable ACH import validation and the additional fields on this screen.
- Validate Account Numbers Are Numeric Only
- Enabling this permission will validate and require the Account Number field in
NetTeller > Cash Manager > ACH > Import Layout
to contain one or more numeric characters. Alpha and special characters are not permitted. NACHA rules allow alphanumeric characters in the account field. Disabling this permission will permit ACH files with alphanumeric characters. - Validate Account Type
- If the Account Type field is defined in
NetTeller > Cash Manager > ACH > Import Layout
, enabling this permission will verify that the data contained in the imported file matches either the Checking Equals or Savings Equals value in the import definition. - Validate Routing Number
- Enabling this permission will ensure that the Routing Number field in
NetTeller > Cash Manager > ACH > Import Layout
must contain one or more numeric characters. Alpha and special characters are not permitted. Records are compared to the existing ABA table used for manual ACH entry transactions. Jack Henry & Associates maintains the routing number table based on a data file received from the Federal Reserve. - Validate Transaction Code is Numeric Only
- If the Transaction Code field is defined in
NetTeller > Cash Manager > ACH > Import Layout
, enabling this permission will validate that the field contains one or more numeric characters. Alphabetical and special characters are not permitted. The validation confirms the presence of numeric characters only. It does not confirm that the value is a valid NACHA transaction code. - Validate Transaction Type
- If the Transaction Type field is defined in
NetTeller > Cash Manager > ACH > Import Layout
, enabling this permission will verify that the data contained in the imported file matches either the Debit Equals or Credit Equals value in the import definition. - ACH Import Validation Error Message
- The verbiage that appears to NetTeller users when a file import has failed validation. If Use ACH Import File Validation is enabled, this field is required.
Update Record2
Selecting this permission allows cash users to modify only the dollar amount of transactions within a batch by uploading a fixed-position, CSV, or tab-delimited file.
Restricted Category Access2
Selecting this permission allows cash users to create and view restricted batches/categories. A batch is marked restricted at the time of entry or during edit. Batches marked restricted can only be viewed or edited by those with this permission.
Initiate Same Day ACH
This permission allows Cash Management users to initiate same day ACH batches through NetTeller.
When this entitlement is selected, it is selected for both NetTeller and Back Office. Same Day ACH will appear as an option for the effective date fields on the NetTeller Initiate Batch/Category and Quick Initiate screens.
Disabling this entitlement will restrict Cash Management users from initiating same day ACH batches through NetTeller. This check box is cleared by default. When the entitlement is cleared, it is cleared for both NetTeller and Back Office, and Same Day ACH does not appear as an option for the effective date fields on the NetTeller Initiate Batch/Category and Quick Initiate screens.
Same Day ACH parameters are found in Silverlake in ACPAR
option ACH General Parameters.
The following message is displayed when a user selects Same Day ACH as the effective date:
There may be an additional fee associated with Same Day ACH transactions.
Do you wish to continue?
Delete ACH2
Selecting this permission allows the cash user to remove an ACH batch from NetTeller. The file is removed from HBACHM
in Silverlake.
Edit Recurring ACH2
ACH Companies must first be selected in Back Office Manage Products > Cash Management > Edit CM Settings
.
Disabling this permission will restrict editing of a recurring ACH batch during batch edit. This is disabled by default.
Recurring ACH batches are stored in NetTeller, but will have a matching record with minimal data in the Silverlake HBACHRB_T
file.
The following frequency options are available for recurring ACH payments:
- None (Default) – The batch is not recurring.
- Weekly
- Bi-Weekly
- Monthly
- Semi-Monthly
- Quarterly
- Annually
- Semi-Annually
Additional frequency appear for NetTeller financial institutions using the JHA Commercial Cash Management™ product when selecting a frequency other than None
:
- Week Day
- Select a week day. The current day is the default. You must select either Weekly or Bi-Weekly for Frequency to view this field.
- Month Day
- Select 1–31. 1 is the default. You must select Monthly for Frequency to view this field.
- First Day
- Select 1–31. 1 is the default. You must select Semi-Monthly for Frequency to view this field. The number of days between the First Day and Second Day must be a minimum of four days.
- Second Day
- Select 1–31. 1 is the default. You must select Semi-Monthly for Frequency to view this field. The number of days between the First Day and Second Day must be a minimum of four days.
- Initiate on Last Processing Day of the Month
- Determine whether to initiate the recurring ACH batch on the last processing day of the month. You must select Monthly, Semi-Monthly, Quarterly, Annually, or Semi-Annually for Frequency to view this field.
- Clear the check box to initiate the recurring ACH batch on the day indicated. The check box is cleared by default.
- Select the check box to populate the Start Date with the last processing day of the current or selected month. Even when the value is changed to a different month, the Start Date defaults to the last processing day of the entered month. The ACH batch is initiated on the last processing day of the month. Fields may not be available if you select this checkbox, depending on the Frequency chosen.
Note: If it is the last business day of the month, and the Never Today field in
NetTeller Back Office > Manage Products > Cash Management > Edit CM Settings > ACH Effective Date
is selected, meaning you cannot select the current day’s date for the Start Date, the system populates the last business day’s date for the following month. - Start Date
- Select any available date. The default is blank. The available days are restricted based on other fields. When the Never Today field in
NetTeller Back Office > Manage Products > Cash Management > Edit CM Settings > ACH Effective Date
is cleared, you can select the current day’s date. You cannot select the current day’s date if the ACH batch being set up as recurring is initiated after the time indicated for the Daily Batch Initiation field inNetTeller Back Office > Manage Products > Cash Management > Edit CM Settings > Recurring ACH
or after the time indicated for the Roll Date at Core Time field inNetTeller Back Office > Manage Products > Cash Management > Edit CM Settings > ACH Effective Date
. When the Never Today field is selected, you cannot select the current day’s date. Initiate on Last Processing Day of the Month Determine whether to initiate the recurring. - Expiration Date
- Select the desired expiration date from the calendar. The default is blank.
- Clear the checkbox to expire the recurring ACH batch on the Expiration Date. The check box is cleared by default.
- Select the checkbox if you do not want the recurring ACH batch to expire. The Expiration Date field is then not available.
ACH Host Only
Allow Upload of ACH Batch2
Enabling this permission allows users to upload and import files for ACH.
ACH Company Name2
The ACH company linked to this ID. The user can have multiple ACH companies tied to their ID. The ACH companies are defined in Silverlake in ACPAR option ACH Company Maintenance.
Enforce NT ID ACH Limit2
This setting determines if a total ACH per day limit is applied to all Cash Management users under a commercial NetTeller ID.
Total per Day ACH Limit2
If Enforce NT ID ACH Limit is enabled, then this amount is the total ACH per day limit. When applied, all Cash Management users set up under the ID cannot collectively exceed this limit. Individual Cash Management users cannot exceed this limit either. This limit is enforced regardless of ACH company per day limits.
Account For ACH Charge2
The account number that ACH fees will be deducted from.
ACH Analysis Counter Per Item2
The account analysis fee counter to increment for each record in a processed batch.
ACH Per Item Hard Charge2
The fixed fee for each record in a processed batch.
ACH Analysis Counter Per Batch2
The account analysis fee counter to increment for each processed batch.
ACH Per Batch Hard Charge2
The fixed fee for each processed batch.
Same Day ACH Per-Item Counter2
The account analysis fee counter to increment for each qualifying same day record in a processed batch.
Same Day ACH per Item Hard Charge2
The five-digit, hard dollar charge to apply to each qualifying same day record in a processed batch. The amount is assessed to the account indicated for the Account for ACH Charge field.
Same Day ACH A/A Batch Counter2
The account analysis fee counter to increment for each qualifying same day processed batch.
Same Day ACH per Batch Hard Charge2
The five-digit, hard dollar charge to apply to each same day ACH batch initiated through NetTeller. This amount is applied to the account indicated for the Account for ACH Charge field.
Recurring ACH A/A Item Counter2
The account analysis fee counter for each item in a processed recurring batch.
Recurring ACH A/A Batch Counter2
The account analysis fee counter for each processed recurring batch.
Recurring ACH per Item Hard Charge2
The fixed fee for each item in a processed recurring batch.
Recurring ACH per Batch Hard Charge2
The fixed fee for each recurring batch initiated and processed.
ARP Host Permissions
Host and NetTeller
The following permissions can be changed via both Host and NetTeller.
Upload ARP/Positive Pay
This permission does not affect Banno apps at this time.
Work ARP/Positive Pay Exceptions
This permission does not affect Banno apps at this time.
Work ACH Exceptions2
Enabling this permission allows the user to decide to pay or return ACH exception items.
ACH exception items are found in Silverlake in EPMENU
option Work with ACH Filter NonPost Items. The Silverlake file is EPNPST
.
Transfer Permissions
Host and NetTeller
Transfers
Enabling this permission allows internal funds transfers initiation.
Transfer To
Enabling this permission allows internal funds transfers to this account. Transfers must be enabled in default settings.
Transfer From
Enabling this permission allows internal funds transfers from this account. Transfers must be enabled in default settings. Analysis counters and hard charges may be defined on host for this activity.
Transfer Limit
The maximum transfer limit allowed per fund transfer for the user.
Transfer Balance Validation Type
Selecting Ledger, Collected or Available will determine which balance the transfer’s from-account should validate against.
FAQ
- Do Banno Apps honor IP address restrictions for logins?
- They sure do. A cash management user already logged into Banno Mobile won’t be affected. If a cash management user attempts to login to Banno Online or Banno Mobile from an IP address that is not added to their record, they’ll receive an error message.
To verify a record configuration within NetTeller Back Office, follow the steps below and check the Only Display Users with Trusted IP Enabled button.
Security > Trusted IP Address Management > NetTeller User Trusted IP Addresses
If an end user is unable to login related to this functionality, an invalid IP Address message appears in the NetTeller audit trail so that updates can be made as needed.
Within the Back Office Guide, pages 78-79 details the settings.