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Business ACH

ACH for business allows end users to create, edit, and initiate batch ACH transfers within the Banno app. Specialized permissions can give access to specific actions and fields to different members of the business’s team, giving a high level of control to business users. Using ACH in Banno Online, end users can:

  • Create and edit batches, including prenotes and tax payments
  • Review and initiate batches
  • View ACH history

Depending on the number of enabled payment entitlements, ACH displays individually or in a drop-down under Payments in the app’s navigation menu.

View and search ACH batches

From the ACH list view, end users can view, edit, initiate, and uninitiate ACH batches. Depending on the ACH status, a batch displays in the Active list or History list for an account.

Active
Batches in a Ready, Initiated, or Pending approval status.
History
Batches in a Processed status that have been sent to their recipients.

Uninitiated batches ready to be initiated have a status of Ready or Pending approval. Click one of these batches to view the entered details, edit details (including recipients), or to initiate.

Status

Depending where a batch is in the transmit process, it’s in one of the following statuses:

Ready
The batch is created and ready to initiate sending funds to the recipient.
Initiated
The batch has been sent and will begin processing for the selected effective date.
Processed
The ACH batch has been completed and recipients have received the transfer as of the effective date listed.
Pending approval
The batch was initiated by an end user and awaits approval from another end user.

Create ACH batches

  • ACH
  • Create a batch

Creating a batch requires the following information:

ACH name
An end user defined name for the batch.
ACH company
Brings the end user to a list of ACH companies to choose from. Information shown includes the company name, company ID, SEC code, and requirements for batches created using the given ACH company.
Entry description
Optional additional information about the batch.
Discretionary data
Allows the end user to enter or edit discretionary data.
Recipients
The end user must enter one or more recipients for the batch. When more than ten recipients are added, recipients will be listed in separate pages, ten at a time.

Edit or delete ACH batches

When selecting an uninitiated ACH batch from the ACH list, an end user can edit any of the details used when creating a batch and save the new details.

Review and initiate ACH batches

Initiated batches have a status of Initiated. Clicking these batches shows the details of the initiated batch. These can also be uninitiated at any time before the cutoff time on the selected effective date, reverting the batch to a Ready status.

The bulk actions icon allows end users to select up to ten batches at a time to initiate. Dates can be set individually or for all selected batches, while offset accounts must be selected for each batch. End users can bulk initiate tax payments, prenotes, and standard batches in ready or pending approval status.

End users can filter all batches based on their type (including prenote and tax payments), as well as by effective date using the calendar. Multiple dates may be selected at once to show all batches for the chosen dates.

Importing batches

The Upload a file options accepts NACHA-formatted .txt and .ach files, creating batches based on the data in the file. If there is an issue with the file, an informative error including the problem found and the line number it was found on is shown to the end user. From here, the end user can edit their file and try the upload again.

Adding recipients

When creating a new batch, the end use must add one or more recipients. This is done in a flow where the end user can enter a recipient, save recipients, or add additional recipients. Creating a recipient requires the following information:

Recipient name
The name of the recipient.
Amount
The dollar amount for the transaction to this recipient.
Credit/debit
The type of transaction to perform on the recipient’s account.
Account number
The recipient’s account number at their financial institution.
Routing number
The routing number for the recipient’s financial institution. This entry field can be used to search for a given routing number by institution name.
Account type
The account type the batch will be sending the transaction to.

Recipients can also be listed as prenote or can be put on hold. Optional fields include the ability to add an ID number or addenda. All required fields for each recipient must be filled to save the recipient list.

Prenotes

Prenotes are zero dollar test transactions used to validate a recipient’s account information. These can be initiated via the Recipients screen of another batch during either creation or editing. Selecting the prenote box will put the given account on hold until a prenote ACH has been completed. Prenote batches are created automatically, and prenotes for multiple recipients on the same ACH batch will group together in a single prenote batch. Once initiated, any errors with the account appear within 2-5 days. If no issues are found, the batch will succeed. Remember to delete the prenote batch and update the amounts for each recipient in the original batch before initiating.

All prenote batches are denoted with the prefix PNT- in the ACH list.

Tax payments

  • ACH
  • Pay taxes

Tax payments are a specialized type of ACH batch used for paying state or federal taxes. They work similarly to other batches, but require some specialized information during creation:

Tax authority
The end user can select between federal or state taxes.
Batch name
An end user defined name for the batch.
Tax period
The period covered by this tax payment, including the month and year.
Pay from
The offset account for the payment. Unlike a normal batch, this must be selected when creating the batch, rather than when initiating.
Pay to
The institution to send the ACH batch to. This field is automatically populated with the bank for either federal or state taxes.
Taxpayer ID
A unique field to designate your taxpayer ID.
Tax code
Provides a list of available tax codes to select from.
Amount
The amount of the payment. Depending on the selected tax code, this has one or more fields to be filled out.

Once all data above has been filled in, the end user can create the ach batch for their tax payment. Tax payment names always have the prefix Tax FD automatically prepended to the user created name. After creation, tax payments can be initiated just like any other batch.

Activity

Full information for ACH payments are available in the activity feed of each user. This includes details for any created or edited ACH batches. Users can filter activity by ACH for easier access to ACH events.